Context: The messages below demonstrate different types of negative messages based on Chapter 3. Read the following messages, then (1) analyse the strengths and weaknesses of each sentence and (2) revise each message based on what you have learned about writing negative message. Message 1: Delivering Negative Organizational News From: M. Juhasz, Travel & Meeting Services To: [mailing list] Subject: Travel Dear Traveling Executives: We need you to start using some of the budget suggestions we are 90ng to lssue as a separate memorandum. These include using videoconference equipment and weo conferencing instead of traveling to meetings, staying in cheaper hotels, arranging flights for cheaper times, and flying from less convenient but also ess expensive suburban airports. The company needs to cut travel expenses by fifty percent, just as we ve cut costs in all departments of Black & Decker. This means you'll no longer be able to stay in fancy hotels and ma last-minute, costly changes to your travel plans. Youll also be expected to avoid hotel surcharges for phone calis and Internet access. If the hotel you want to stay in doesn't offer Tee wire ess, go somewhere else. And never, NEVER return a rental car with an empty tank! That causes the rental agency to charge us a premium price for the gas they sel when they filit up upon your retum. You'll be expected to make these changes in your travel habits immediately, Sincerely. M. Juhasz Travel & Meeting Services Message 2: Rejecting Common Requests I am writing in connection with your request for our sponsorship of the event scheduled for December this year. Your proposal has reached us rather late, and seems to be a last-minute pitch to gain our favour. However, our promotional budgets are decided well in advance of the year, which renders it impossible for us to review and accept late proposals. (write this assinment for me professionally with Font: times new roman 12, double spaced, justified Deliverables: Analysis and Rubric)
Question
Context: The messages below demonstrate different types of negative messages based on Chapter 3. Read the following messages, then (1) analyse the strengths and weaknesses of each sentence and (2) revise each message based on what you have learned about writing negative message. Message 1: Delivering Negative Organizational News From: M. Juhasz, Travel & Meeting Services To: [mailing list] Subject: Travel Dear Traveling Executives: We need you to start using some of the budget suggestions we are 90ng to lssue as a separate memorandum. These include using videoconference equipment and weo conferencing instead of traveling to meetings, staying in cheaper hotels, arranging flights for cheaper times, and flying from less convenient but also ess expensive suburban airports. The company needs to cut travel expenses by fifty percent, just as we ve cut costs in all departments of Black & Decker. This means you'll no longer be able to stay in fancy hotels and ma last-minute, costly changes to your travel plans. Youll also be expected to avoid hotel surcharges for phone calis and Internet access. If the hotel you want to stay in doesn't offer Tee wire ess, go somewhere else. And never, NEVER return a rental car with an empty tank! That causes the rental agency to charge us a premium price for the gas they sel when they filit up upon your retum. You'll be expected to make these changes in your travel habits immediately, Sincerely. M. Juhasz Travel & Meeting Services Message 2: Rejecting Common Requests I am writing in connection with your request for our sponsorship of the event scheduled for December this year. Your proposal has reached us rather late, and seems to be a last-minute pitch to gain our favour. However, our promotional budgets are decided well in advance of the year, which renders it impossible for us to review and accept late proposals. (write this assinment for me professionally with Font: times new roman 12, double spaced, justified Deliverables: Analysis and Rubric)
Solution
Message 1: Delivering Negative Organizational News
Strengths:
- The message is clear and direct about the need to cut travel expenses.
- It provides specific suggestions on how to reduce costs.
Weaknesses:
- The tone is somewhat harsh and could be perceived as condescending.
- The message could have been more tactful and respectful in delivering the negative news.
Revised Message:
Subject: Important Changes to Travel Policies
Dear Traveling Executives,
In light of our ongoing efforts to optimize our budget, we are introducing some changes to our travel policies. We believe these changes will not only help us manage our resources better but also contribute to our collective efforts to be more environmentally friendly.
We encourage the use of video conferencing equipment for meetings whenever possible. This not only saves on travel costs but also reduces our carbon footprint. When travel is necessary, we suggest considering more budget-friendly accommodations and flights during off-peak times. Utilizing suburban airports, though slightly less convenient, can also offer significant savings.
We understand that these changes may require some adjustments. However, we are confident that with your cooperation, we can achieve our goal of reducing travel expenses by fifty percent, in line with cost-cutting measures across all departments.
Thank you for your understanding and cooperation.
Best, M. Juhasz Travel & Meeting Services
Message 2: Rejecting Common Requests
Strengths:
- The message is straightforward and clear about the inability to sponsor the event.
- It provides a valid reason for the rejection.
Weaknesses:
- The tone could be perceived as dismissive and unkind.
- The message could have been more empathetic and polite.
Revised Message:
Dear [Recipient],
Thank you for considering us as a potential sponsor for your event in December. We appreciate your interest in partnering with us.
Unfortunately, our promotional budgets are planned well in advance, and we are unable to accommodate requests that come in later in the year. We understand the importance of your event and regret any inconvenience this may cause.
We would be more than happy to consider any future proposals if they are submitted earlier in the year. Thank you for your understanding.
Best Regards, [Your Name]
Similar Questions
The messages below demonstrate different types of negative messages based on Chapter 3. Read the following messages, then (1) analyse the strengths and weaknesses of each sentence and (2) revise each message based on what you have learned about writing negative message. Message 1: Delivering Negative Organizational News From: M. Juhasz, Travel & Meeting Services To: [mailing list] Subject: Travel Dear Traveling Executives: We need you to start using some of the budget suggestions we are 90ng to lssue as a separate memorandum. These include using videoconference equipment and weo conferencing instead of traveling to meetings, staying in cheaper hotels, arranging flights for cheaper times, and flying from less convenient but also ess expensive suburban airports. The company needs to cut travel expenses by fifty percent, just as we ve cut costs in all departments of Black & Decker. This means you'll no longer be able to stay in fancy hotels and ma last-minute, costly changes to your travel plans. Youll also be expected to avoid hotel surcharges for phone calis and Internet access. If the hotel you want to stay in doesn't offer Tee wire ess, go somewhere else. And never, NEVER return a rental car with an empty tank! That causes the rental agency to charge us a premium price for the gas they sel when they filit up upon your retum. You'll be expected to make these changes in your travel habits immediately, Sincerely. M. Juhasz Travel & Meeting Services Message 2: Rejecting Common Requests I am writing in connection with your request for our sponsorship of the event scheduled for December this year. Your proposal has reached us rather late, and seems to be a last-minute pitch to gain our favour. However, our promotional budgets are decided well in advance of the year, which renders it impossible for us to review and accept late proposals.
Analysis : Message 1: Delivering Negative Organizational News Strengths: The message is clear and direct about the need for cost-cutting measures. It provides specific suggestions for how to reduce travel expenses. Weaknesses: The tone is somewhat harsh and could be perceived as condescending or disrespectful. The message could be more tactful and considerate of the recipients' feelings.(elaborate more )
A message that signals to recipients that an upcoming conversation may involve unpleasant news is called aMultiple Choicenegative opener.bad news primer.teaser message.preview statement.rationale.
Question 2How should you use the Indirect Approach tostructure negative or sensitive messages?1 pointBuffer, Bad News, Explanation, RedirectBuffer, Explanation, Bad News, RedirectBuffer, Redirect, Explanation Bad News
Multiple Select QuestionSelect all that applyDuring the delivery of bad news,Multiple select question.it is important to notice the recipient's nonverbal behavior.a negative tone can make people feel negative about receiving positive feedback.a positive tone can make people feel positive about receiving negative feedback.the message speaks for itself regardless of delivery style.
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