Describe the purpose of a purchase order by selecting the correct statement(s) below.Multiple select question.Multiple copies of the purchase order are distributed to other departments to increase internal control of company purchases.A purchase order is a document the purchasing department uses to place an order with a vendor.A purchase order is a bill received from the vendor that reflects the amount owed by the buyer.A purchase order authorizes a vendor to ship ordered merchandise at a stated price and terms.

Describe the purpose of a purchase requisition by selecting the correct answer below.Multiple select question.Purchase requisitions are used to inform the purchasing department of its needs.Managers are not allowed to place orders directly with vendors; instead, they fill out a purchase requisition.Purchase requisitions are used for control purposes.Purchase requisitions are designed so that managers can place their orders directly with vendors without going through the purchasing department.

The form sent to the supplier to order goods is called a(n):Multiple Choicepurchase requisition.purchase invoice.purchase allowance.purchase order.

Select the alternative that best describes a REQUISITION DOCUMENT used in the acquisitions and payments cycle.a.This document is completed by the buying department and sets out the details and prices of the goods to be purchased. b.This document is issued by the warehouse to convey to the buying department that goods are required.c.This document is completed by the purchasing company when the goods are delivered by the supplier.d.This document is made out by the supplier and details the goods which are supplied and it has to be signed by the purchasing company to acknowledge receipt of the goods

This is commonly used for purchasing items that are more complex or expensive and where there may be a number of potential vendors.Question 22Answera.Request for purchaseb.Request for proposalc.Purchase orderd.Purchase directivee.Petty cash

The inventory control clerk examines the inventory records for items that must be replenished and prepares a two-part purchase requisition. Copy 1 of the requisition is sent to the purchasing department and Copy 2 is filed.Upon receipt of the requisition, the purchasing clerk selects a supplier from the valid vendor file (reference file) and prepares a three-part purchase order. Copy 1 is sent to  the  supplier,  Copy  2  is  sent  to  the  accounts  payable  department  where  it  is  filed temporarily, and Copy 3 is filed in the purchases department.A  few  days  after  the  supplier  ships  the  order,  the  goods  arrive  at  the  receiving department.  They are inspected, and the receiving clerk prepares a three-part receiving report describing the number and quality of the items received. Copy 1 of the  receiving  report  accompanies  the  goods  to  the  warehouse,  where  they  are secured and the receiving report is filed. Copy 2 is sent to inventory control, where the clerk posts it to the inventory records and files the document.  Copy 3 is sent to the accounts payable department, where it is filed with the purchase order.A day or two later, the accounts payable (AP) clerk receives the supplier’s invoice (bill) for the items shipped. The clerk pulls the purchase order and receiving report from  the  temporary  file  and  compares  the  quantity  ordered, quantity  received,  and the  price  charged.  After reconciling the three documents,  the  clerk  enters  the purchase in the purchases journal and posts the amount owed to the accounts payable subsidiary account.On the payment due date, the AP clerk posts to the AP subsidiary account to remove the liability and prepares a voucher authorizing payment to the vendor. The voucher is then  sent  to  the  cash  disbursements  clerk.  Upon receipt of  the  voucher,  the  cash disbursements clerk prepares a check and sends it to the supplier. The clerk records the check in the check register and files a copy of the check in the department filing cabinet.