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Which of the following might explain a debit balance on the payables’ ledger account of anindividual credit supplier?A The business took a settlement discount to which it was not entitled and paid less thanthe amount dueB The business mistakenly paid an invoice twiceC The book-keeper failed to enter a contra with the receivables ledgerD The book-keeper failed to post a cheque paid to the account

Question

Which of the following might explain a debit balance on the payables’ ledger account of anindividual credit supplier?A The business took a settlement discount to which it was not entitled and paid less thanthe amount dueB The business mistakenly paid an invoice twiceC The book-keeper failed to enter a contra with the receivables ledgerD The book-keeper failed to post a cheque paid to the account

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Solution

A debit balance on the payables' ledger account of an individual credit supplier could be explained by any of the following scenarios:

A) The business took a settlement discount to which it was not entitled and paid less than the amount due: This means that the business deducted a discount from the amount it owed to the supplier, even though it was not entitled to do so. This would result in the business paying less than it owed, creating a debit balance.

B) The business mistakenly paid an invoice twice: If the business accidentally paid the same invoice twice, it would have paid more than it owed to the supplier. This would also result in a debit balance.

C) The book-keeper failed to enter a contra with the receivables ledger: A contra entry is used when the business owes money to a supplier (a payable) and the supplier also owes money to the business (a receivable). If the book-keeper failed to enter this contra, the payable would not be reduced by the receivable, resulting in a debit balance.

D) The book-keeper failed to post a cheque paid to the account: If the business paid the supplier by cheque, but the book-keeper failed to record this payment in the ledger, the payable would not be reduced. This would create a debit balance.

In conclusion, any of these scenarios could explain a debit balance on the payables' ledger account of an individual credit supplier.

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