Which of the following is the best reason to separate duties in a manual system?Select one:a.to enable the firm to function more efficientlyb.to ensure that supervision is not requiredc.to prevent the record keeper from authorizing transactionsd.to avoid collusion between the programmer and the computer operator
Question
Which of the following is the best reason to separate duties in a manual system?Select one:a.to enable the firm to function more efficientlyb.to ensure that supervision is not requiredc.to prevent the record keeper from authorizing transactionsd.to avoid collusion between the programmer and the computer operator
Solution
The best reason to separate duties in a manual system is c. to prevent the record keeper from authorizing transactions. This is because in a well-designed system, the person who keeps the records should not also have the authority to authorize transactions. This separation of duties is a key control mechanism to prevent fraud or error. If the same person is responsible for both tasks, there is a risk that they could manipulate the records for their own benefit or make mistakes that go unnoticed.
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